How often is a gas safety inspection required?

Under the Gas Safety (Installation and Use) Regulations 1998, landlords and building owners must have gas appliances and flues checked by a Gas Safe registered engineer at least once every 12 months. A Gas Safety Record (CP12) is issued on completion. UKBPM arranges, manages, and retains these certificates on your behalf.

How often is an Electrical Installation Condition Report (EICR) required?

For commercial premises, an EICR is recommended every 5 years or on change of occupancy, whichever is sooner. For HMOs and certain tenanted properties, more frequent testing may be legally required. PAT testing frequency depends on equipment type and usage environment. UKBPM manages EICR and PAT scheduling to ensure you remain compliant.

What does the LOLER Regulations require for lifts?

The Lifting Operations and Lifting Equipment Regulations 1998 (LOLER) require that lifts and lifting equipment are subject to a thorough examination every 6 months by a competent person. A written report must be produced and retained. UKBPM coordinates LOLER thorough examinations, maintains examination records, and tracks due dates to ensure no examination is missed.

What are the legal requirements under CAR 2012 for asbestos?

The Control of Asbestos Regulations 2012 (CAR 2012) requires duty holders to manage asbestos-containing materials (ACMs) in non-domestic premises. This includes commissioning an asbestos management survey, maintaining an asbestos register and management plan, and briefing contractors before work begins. Refurbishment and Demolition (R&D) surveys are required before intrusive work. UKBPM manages the full CAR 2012 compliance programme.

Statutory Maintenance Compliance Management

Q: What is L8 compliance for Legionella?

Approved Code of Practice L8 and HSG274 set out legal requirements under the Health and Safety at Work Act 1974 and Control of Substances Hazardous to Health (COSHH) regulations to manage the risk of Legionella bacteria in water systems. This includes a written Legionella risk assessment, a written scheme of precautions, monitoring of water temperatures, regular disinfection, and record-keeping. UKBPM manages the full L8/HSG274 compliance programme.

Every legally required inspection, certificate, and record — managed, tracked, and archived by UKBPM. Gas safety, electrical, fire, lifts, asbestos, and water hygiene. 100% compliance rate. Zero missed deadlines.

Why It Matters

Statutory Compliance Is Not Optional

Failing to meet statutory maintenance obligations can result in prosecution, prohibition notices, invalidated insurance, and personal liability for duty holders. UKBPM ensures you are always compliant, always protected.

What UKBPM Manages

Scheduling all statutory inspections ahead of due dates
Coordinating accredited and qualified engineers
Receiving and checking all certificates and reports
Archiving records for the legally required retention periods
Briefing contractors on asbestos management plans
Providing a compliance calendar for the next 12 months
Raising remedial work orders if defects are identified

Consequences of Non-Compliance

HSE prosecution and enforcement notices
Unlimited fines and custodial sentences for directors
Insurance policies invalidated if compliance lapses
Prohibition notices forcing building closure
Personal liability for building owners and duty holders
Reputational damage and loss of occupier confidence

Compliance Checklist

Statutory Requirements by Category

Click each category to see the specific legal requirements, frequencies, and what UKBPM provides.

Gas Safety

Legislation: Gas Safety (Installation and Use) Regulations 1998

Legal requirement: Annual inspection of all gas appliances and flues by a Gas Safe registered engineer. A Gas Safety Record (CP12) must be issued on each inspection.

CP12 Gas Safety RecordAll gas appliances and fluesAnnualGas Safety Regs 1998 — Reg 36

Boiler ServicingHeating plant maintenanceAnnualManufacturer recommendation + insurance

Landlord Gas Safety CertRental propertiesAnnualGas Safety Regs 1998 — Reg 36(3)

Record RetentionCertificates must be kept2 years minimumGas Safety Regs 1998 — Reg 36(4)

Electrical Installations & Equipment

Legislation: Electricity at Work Regulations 1989; Housing Act 2004 (HMOs)

Legal requirement: Electrical installations must be maintained in a safe condition. EICR required every 5 years for commercial and HMO premises. PAT testing frequency varies by equipment type and usage environment.

EICRFixed wiring inspection and testingEvery 5 years (commercial)Electricity at Work Regs 1989

PAT TestingPortable appliance testingAnnually (risk-based)Electricity at Work Regs 1989

Emergency LightingMonthly function test; annual full durationMonthly + annualBS EN 50172 / BS 5266

Lightning ProtectionInspection and testingAnnualBS EN 62305

Fire Safety

Legislation: Regulatory Reform (Fire Safety) Order 2005 (RRO)

Legal requirement: The responsible person must carry out a suitable and sufficient fire risk assessment (FRA) and implement its findings. Fire safety equipment must be inspected and maintained.

Fire Risk Assessment (FRA)Full assessment of fire risksRegular review (annually recommended)RRO 2005 — Article 9

Fire Alarm SystemWeekly test; 6-monthly inspectionWeekly + 6-monthlyBS 5839-1

Fire ExtinguishersAnnual service and inspectionAnnualBS 5306-3

Fire DoorsQuarterly check; annual surveyQuarterly + annualRRO 2005; BS 9999

Sprinkler / SuppressionWeekly, monthly, annual inspectionsWeekly/monthly/annualBS EN 12845; BS 9251

Lifts & Lifting Equipment (LOLER)

Legislation: Lifting Operations and Lifting Equipment Regulations 1998 (LOLER); Provision and Use of Work Equipment Regulations 1998 (PUWER)

Legal requirement: All lifts used for carrying persons must be thoroughly examined by a competent person every 6 months. A written report must be produced and retained.

LOLER Thorough ExaminationPassenger and goods liftsEvery 6 monthsLOLER 1998 — Reg 9

Lift MaintenanceRoutine servicing and lubricationMonthly / quarterlyPUWER 1998 — Reg 5

LOLER RecordsExamination reports retained2 years minimumLOLER 1998 — Reg 11

Stairlifts / Platform LiftsThorough examinationEvery 6 monthsLOLER 1998 — Reg 9

Asbestos Management (CAR 2012)

Legislation: Control of Asbestos Regulations 2012 (CAR 2012)

Legal requirement: Duty holders of non-domestic premises must manage the risk from asbestos-containing materials (ACMs). This includes an asbestos management survey, an asbestos register and management plan, and contractor briefings before any work begins.

Asbestos Management SurveyLocate and assess ACMsOn acquisition; reviewed regularlyCAR 2012 — Reg 4

Asbestos RegisterRecord of all known / presumed ACMsMaintained continuouslyCAR 2012 — Reg 4

Asbestos Management PlanHow ACMs will be managedReviewed annuallyCAR 2012 — Reg 4

R&D SurveyBefore intrusive work or demolitionBefore each intrusive projectCAR 2012 — Reg 4; HSG264

Contractor BriefingBefore any work on ACM areasEvery contractor visitCAR 2012 — Reg 4(8)

Record RetentionAsbestos recordsLife of the buildingCAR 2012 — Reg 4

Water Hygiene & Legionella (L8)

Legislation: Health and Safety at Work Act 1974; COSHH Regulations 2002; Approved Code of Practice L8; HSG274

Legal requirement: Duty holders must assess and control the risk of Legionella bacteria in water systems. This includes a written Legionella risk assessment, a written scheme of control, and ongoing monitoring and record-keeping.

Legionella Risk AssessmentFull assessment of water systemsOn installation; reviewed regularlyL8 ACOP; HSG274

Temperature MonitoringHot water ≥60°C; cold ≤20°CMonthly (minimum)L8 ACOP Part 2

Calorifier / Tank InspectionStorage vessel inspection and cleanAnnualHSG274 Part 2

Showerhead DisinfectionDescale and disinfectQuarterlyL8 ACOP

Written Scheme of ControlDocumented control measuresMaintained and reviewedL8 ACOP — Para 2.97

RecordsAll monitoring and actionsRetained 5 yearsL8 ACOP — Para 2.98

FAQ

Statutory Compliance — Common Questions

How does UKBPM ensure no compliance deadline is missed?

UKBPM maintains a compliance calendar for every building we manage. Inspections are scheduled proactively — never reactively. We send advance notice of upcoming compliance dates and arrange the inspection before the deadline. You receive a compliance summary showing all upcoming and completed inspections.

Where are compliance certificates and records stored?

All certificates, inspection reports, and compliance records are archived by UKBPM for the legally required retention periods. Copies are available to you on request at any time. If an HSE inspector or insurer requests documentation, you can be confident it exists and is available. See our Data Retention Policy for specific retention periods.

What happens if a compliance inspection identifies a defect?

If a statutory inspection identifies a defect or recommendation, UKBPM raises a remedial work order immediately. You are notified of the finding, its severity, and the proposed remedial action. Urgent safety defects are prioritised under the emergency or urgent SLA. The remedial work order is linked to the original compliance inspection record for full traceability.

100% Statutory Compliance. Zero Missed Deadlines.

Let UKBPM manage your building's statutory compliance programme. We handle the scheduling, coordination, documentation, and record-keeping — you focus on running your business.

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